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Nicole's Wedding Guide

The single best wedding directory for Metro Calgary.

Choosing a Calgary Wedding Caterer

Whether you want something simple or more substantial, you want the food to be an elegant, enjoyable part of the reception...
Wedding Checklist
How to Choose
Questions to Ask

A - Have a basic idea of what you would like... cocktails and champagne, a buffet, or a sit-down meal. With this in mind, begin your search! Keep in mind that some venues deal with only certain caterers, so check that out first. Check availability.


B - Form a first impression through recommendations of others, viewing the web, or a phone interview. You may also wish to check with the Better Business Bureau before proceeding.


C - Check out about 3 caterers to find the one that best suits you. Arrange a consultation and perhaps a tasting or a viewing of photos to get an idea of what it will look like. Get all the details of what is included (set-up, clean-up, tablecloths, silverware, napkins, centerpieces or decorations, number of servers....?) and if this caterer is suitable for your venue. Is this caterer also going to provide the wedding cake? Find out when the final head count would be due.


D - Check the references. Ask about things such as punctuality, politeness, and dress code as well as how well they liked the final product. Ask what they liked, if there were any problems, and if they would recommend this caterer.


E - Sign the contract. Make sure it includes the location, the arrival time, hours of service, plus what is included in terms of head count, food, accessories, and services. Any legal considerations such the cancellation policy and insurance coverage should also be in writing. Make sure the details of the deposit are clear, as well as how much is owing, and when it's due.


Menus
Do you have menus suitable for this occasion and style of meal?

Cost
What is the price? What does that include? What are the overtime costs? Is there a loss or breakage charge?

Venue
Would you be able to operate at our venue? (given the kitchen facilities, distance from caterers, etc.)

Staff
What do you provide in the way of staff? What is the dress code?

Special Dietary Considerations
Can you accommodate special dietary considerations (if needed)?

Liquor License
Do you have a license to serve liquor?

Dates
When do you need the final count? What is the cost for each additional guest?

Leftover Food
What happens to the leftover food?

Cancellation/Refund Policy
If something unforeseen happens, what is your policy on cancellations or refunds?

Insurance
Are you insured, should an accident happen or should someone get sick?
 
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